Senior Administrative Assistant - Corporate Communications

Walmart Stores SAN BRUNO, CA

About the Job

Position Description


This is an exciting opportunity to join the team that leads communications for the eCommerce family, in the world's largest company. This position will report directly to the Vice President of Corporate Communications, for Walmart eCommerce, in San Bruno, California. The VP manages all of the public relations, associate communications and executive communications for Walmart's eCommerce family, that includes Walmart.com, Jet.com, Bonobos, Hayneedle, ModCloth, Moosejaw, Shoes.com and other digital businesses. We're looking for someone who can help keep the leader and team running, while also learning about public relations and other communications activities. We move fast and love to have fun, so if that sounds like you, let's talk.

What You Will Get to do:
•Manage VP’s calendar, plan and schedule internal and external meetings accordingly while anticipating conflicts and solving scheduling issues.
•Maintain VP’s workflow, and keep track of schedules, deadlines, and logistics.
•Correspond / coordinate with high-profile contacts and company executives.
•Arrange domestic and international travel with ability to execute last minute changes; including developing itineraries and agendas, booking transportation, arranging lodging, solving travel issues, and coordinating onsite and offsite accommodations.
•Prepare and edit correspondence, reports, and presentations.
•Manage multiple tasks and deadlines.
•Communicate effectively to internal and external stakeholders.
•Maintain confidentiality at all times.

Who You Are:

•Excellent problem-solving skills and a flexible demeanor and ability to work in a fast paced, entrepreneurial, and demanding environment.
•Strong critical thinking skills, with the ability to make independent decisions quickly.
•Highly organized with an attention to detail and an incredible work ethic, including exercising discretion around confidential information.
•Strong communication and interpersonal skills, and the ability to work effectively across the organization at all levels.
•Willing to 'roll up the sleeves' and do what it takes to get the job done.
•Strong project management skills with a high level of initiative and judgment.

  • Assists with department operations
  • Completes work assignments and priorities
  • Complies with company policies, procedures, and standards of ethics and integrity
  • Provides assistance to department with calendars and organizing meeting activities
  • Provides assistance to department with data management
  • Utilizes business and process knowledge to provide assistance with communications (for example, electronic, verbal, written)

Minimum Qualifications


•2+ years of experience as an administrative assistant supporting multiple senior leaders.
•Strong proficiency with MS Outlook and Office Suite (Word, Excel, PPT).


What We Can Offer You:

•A refreshingly fun work environment where you will collaborate with a smart and talented team who care most about getting stuff done.
•High level of responsibilities from the day one.
•Opportunity to learn and participate in the growth of a Fortune One startup.

Additional Preferred Qualifications



Company Summary


The Walmart eCommerce team is rapidly innovating to evolve and define the future state of shopping. As the world’s largest retailer, we are on a mission to help people save money and live better.  With the help of some of the brightest minds in technology, merchandising, marketing, supply chain, talent and more, we are reimagining the intersection of digital and physical shopping to help achieve that mission.

Position Summary


This is an exciting opportunity to join the team that leads communications for the eCommerce family, in the world's largest company. This position will report directly to the Vice President of Corporate Communications, for Walmart eCommerce, in San Bruno, California. The VP manages all of the public relations, associate communications and executive communications for Walmart's eCommerce family, that includes Walmart.com, Jet.com, Bonobos, Hayneedle, ModCloth, Moosejaw, Shoes.com and other digital businesses. We're looking for someone who can help keep the leader and team running, while also learning about public relations and other communications activities. We move fast and love to have fun, so if that sounds like you, let's talk.

What You Will Get to do:
•Manage VP’s calendar, plan and schedule internal and external meetings accordingly while anticipating conflicts and solving scheduling issues.
•Maintain VP’s workflow, and keep track of schedules, deadlines, and logistics.
•Correspond / coordinate with high-profile contacts and company executives.
•Arrange domestic and international travel with ability to execute last minute changes; including developing itineraries and agendas, booking transportation, arranging lodging, solving travel issues, and coordinating onsite and offsite accommodations.
•Prepare and edit correspondence, reports, and presentations.
•Manage multiple tasks and deadlines.
•Communicate effectively to internal and external stakeholders.
•Maintain confidentiality at all times.

Who You Are:

•Excellent problem-solving skills and a flexible demeanor and ability to work in a fast paced, entrepreneurial, and demanding environment.
•Strong critical thinking skills, with the ability to make independent decisions quickly.
•Highly organized with an attention to detail and an incredible work ethic, including exercising discretion around confidential information.
•Strong communication and interpersonal skills, and the ability to work effectively across the organization at all levels.
•Willing to 'roll up the sleeves' and do what it takes to get the job done.
•Strong project management skills with a high level of initiative and judgment.