Administrative Assistant III

Walmart Stores SAN BRUNO, CA

About the Job

Position Description


Support VP Officers in Finance including but not limited to the below:
• Completes work assignments and priorities in a timely manner.
• Complies with company policies, procedures, and standards of ethics and integrity—high level of confidentiality required.
• Leads administrative aspects of calendar management, event planning (team wide), and scheduling travel for executives (including International travel and visa coordination)
• Detail oriented with/of high level of sensitive company information
• Backup for Finance Executive Assistant as needed
• Coordinate and distribute agendas for meetings with direct mangers and others
• Create slide presentations using PowerPoint
• Manage team org charts
• Work closely with multiple teams within Finance, US eCommerce and Acquisition teams
• Provides data and information to management for specified area
• Utilizes business and process knowledge to construct communications (for example: electronic, verbal, and written)
• Expense report reconciliation in a timely manner
• Team space and budget management

#LI-MY1

Minimum Qualifications


-Thorough and detailed project/event coordination skills
-Ability and willingness to use self initiative
-Manage self and others with good sense of prioritization
-Able to delegate when needed/appropriate
-Adaptability and flexibility to ever evolving work flow
-Positive disposition and a willingness to work with multiple teams

Additional Preferred Qualifications


*2-4 years administrative or relevant work experience with VPs or above preferred
*Bachelor’s degree preferred and/or relevant work experience
*Proven experience in Microsoft Office (Work, Excel, Outlook, Visio and Power Point) with an intermediate or better skill set
*Ability to handle time sensitive documents
*Ability to prioritize in a fast-paced team environment
*Work self-directed at times using sound judgment and decision-making skills

Company Summary


The Walmart eCommerce team is rapidly innovating to evolve and define the future state of shopping. As the world’s largest retailer, we are on a mission to help people save money and live better.  With the help of some of the brightest minds in technology, merchandising, marketing, supply chain, talent and more, we are reimagining the intersection of digital and physical shopping to help achieve that mission.

Position Summary


Support VP Officers in Finance including but not limited to the below:
• Completes work assignments and priorities in a timely manner.
• Complies with company policies, procedures, and standards of ethics and integrity—high level of confidentiality required.
• Leads administrative aspects of calendar management, event planning (team wide), and scheduling travel for executives (including International travel and visa coordination)
• Detail oriented with/of high level of sensitive company information
• Backup for Finance Executive Assistant as needed
• Coordinate and distribute agendas for meetings with direct mangers and others
• Create slide presentations using PowerPoint
• Manage team org charts
• Work closely with multiple teams within Finance, US eCommerce and Acquisition teams
• Provides data and information to management for specified area
• Utilizes business and process knowledge to construct communications (for example: electronic, verbal, and written)
• Expense report reconciliation in a timely manner
• Team space and budget management